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Successful Project Management with Microsoft

Project® and Mind Manager®

quick enroll sample 3 Course: PMT002 Price: ¥12,000   PDU:21
Duration: 3 Days Check Schedule and Location
Course Benefits


Project managers are expected to deliver projects with tight timeframe, with limited resources to successfully complete projects on time, within budget and according to requirements. The challenge with starting a new project planning tends to begin with an idea but insufficient details that often makes implementing the projects difficult.  By using MindManager®, you can step back, see the big picture and then drill into all of the important details.  In terms of project planning, this can be very helpful in defining the scope statements, resource allocation, brainstorming, risk identification, business case development; all are essential to the project success and can be achieved through these powerful tools.  Furthermore, this mind mapping tool can export its output to MS Project, making the project planning a totally integrated design solution.  In this course, you learn to effectively create a project plan, track progress, adjust resources and generate dynamic reports in a hands-on learning environment with MindManager® and Microsoft Project®.

You will Learn How To
Engage team members in project planning and ensure alignment on goals and commitments, empowers Individuals and the Teams to:
  • Learn about the industry project management best practices from PMI PMBOK® and UK Government Cabinet Office PRINCE2®
  • Build the project management framework for any projects
  • Solve project and business problems using the planning and controlling features of MS Project®
  • Discover the amazing power of using MindManager® to became systematic, creative and perform team work effectively
  • Combine the power of MindManager® and MS Project® to build a solid project plan
  • Establish a project timeline, develop calendars and determine task constraints
  • Forecast and allocate human and material resources
  • Track progress, update plans and monitor variances between target and actual deliverables
  • Create dynamic reports and custom views to communicate project information
  • Use MindManager to develop more realistic plans by mapping out resource assignments and dependencies
  • Display task and project timelines in an integrated Gantt chart
  • Easily create work breakdown structures
  • Communicate status and co-edit project maps with your team via any web browser
  • Build and optimize your project plan through best practice principles from PRINCE2® and PMBOK®
  • Track progress, update plans and monitor variances between target and actual project deliveries
  • Assign resources to tasks and troubleshoot over allocation conflicts
  • Build projects and sub-projects to track complex projects
  • Structure dashboards and reports to effectively share project data
Who Should Attend

 

Anyone to need to plan, execute and deliver project results will benefit from this course. Familiarity with project management concepts, such as tasks, resources and critical path, are helpful.
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Introducing MindManager®
MindManager is an intuitive visual framework that fosters clarity, innovative thinking & communication to improve business results.  It can integration with Microsoft Office™ Access and update Microsoft Office files within MindManager's integrated browser. Import from Microsoft Word and Project. Export to Word, Project or PowerPoint. Display dynamic Outlook or Excel content. Export web pages, images, PDF files and more. Or, share hosted interactive map files with anyone on the web even if they do not have MindManager.

 

It can improve project planning by brainstorming and tracking task details, automatically calculating summary tasks and optimizing resource utilization. View MindManager, Outlook and SharePoint* tasks in the new synchronized Gantt view or export tasks to Microsoft Project. Stay on top of deadlines and tasks with synchronized topic alerts.

 

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Microsoft Project

This highly interactive hands-on training course teaches delegates to understand the concepts behind Microsoft Project and how they can utilize the software to its full potential. Delegates learn how to structure both timeline and resource driven plans. Advanced users can also take advantage of its project control and monitor function to proactively manage their project, predicting project end date and total project cost-at-completion. The case studies used on the course explore the use of calendars, resource pools, setting a baseline, tracking and reporting. The customization of project is also covered to enable delegates to implement Microsoft Project in their corporate environment.

 

Hands-On Training

Hands-on exercises provide you with practical experience using MindManager® 8 and Microsoft Project 2010 and include:

  • Generate project requirements and develop project scope statement
  • Learn the creative power of brainstorming with MindManager
  • Build Work Breakdown Structure using MindManger
  • Creating project plans, tasks, summary tasks and milestones
  • Constructing and changing task dependencies
  • Deploying manual and automatic scheduling techniques
  • Controlling project, task and resource calendars
  • Setting baselines and tracking progress
  • Generating basic and dynamic reports

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Course Outline

Day 1
0900 – 0915 Program Introduction
0915 – 10:45 Building a project charter

  • Why projects fail and how proper project management can improve their successes
  • Applying a project framework for success
  • Managing the project processes and issues
  • Identifying the project life cycle stages and the key inputs and outputs
  • Defining clear project goals and objectives
  • Project Scope Management Process 
  • Defining key project deliverables
  • Defining the project team structure
  • Running the objective-setting meeting
  • Gaining buy-in from stakeholders
  • Team exercise – define your project brief

1045 – 1100 Morning Refreshments
1100 – 1230 The 6-Step Planning Method Defining the Project Workload

  • Determining project scope with work breakdown structures (WBS)
  • Effective ways to produce better estimates
  • Three-point estimating to refine accuracy
  • Challenges in time, resource and budget estimates
  • Managing the estimating process
  • Defining the work package
  • Team Exercise - WBS

1230 – 1330 Luncheon

1330 – 1445 Scheduling the project

  • Converting WBS to network diagram
  • Determining the critical path tasks
  • Creating dependency diagrams
  • Calculating the project duration
  • Creating the project timeline
  • Building clear and readable Gantt charts
  • Using slack effectively in the schedule
  • Setting key milestones to track and control the project
  • Team exercise – building your first project schedule

1445 – 1500 Afternoon Refreshments
1500 – 1650 Project Risk Management

  • Defining the Risk Management Strategy
  • The Risk Management Process
  • Identifying the project risks and assumptions
  • Evaluating risk impacts
  • Strategies for managing risks
  • Managing key risks with the Risk Register
  • Reducing risks through contingency plans
  • Workshop: Develop a Risk Management Plan

1650 – 1700 Conclusion Day One


Day 2     
0900 – 0915 Recap Day 1 Learning
0915 – 1030 Project Quality Management
  • Setting the customer expectation
  • Defining project quality metrics
  • Quality assurance, quality planning and quality control in a nutshell
  • Quality control tools and techniques
  • Effective quality management process

1030 – 1045 Morning Break
1045 – 1230 Running the Project – Project Monitoring and Control

  • Establishing an effective control process
  • Monitoring actual task progress
  • Analyzing progress against the baseline
  • Picking up warnings of problems ahead
  • Tracking and reporting progress
  • Analyzing the impact of variation to the baseline plan
  • Avoiding the 90-percent-complete trap
  • What to do when the project is in trouble
  • Senior management expectations at the gate review

1230 – 1330 Luncheon

1330 – 1445 Using MindManager® and MS Project® to manage your project

Hands-on exercises provide you with practical experience using MindManager®  and MS Project® to include:

  • Hands on practice of business case generation
  • Use MindManager to brainstorm Key project successful factors for the project
  • Defining project charter requirements using MindManager®
  • Generate project requirements and develop project scope statement
  • Build Product Breakdown Structure using MindManger®

Using Resources

  • Resource Basics  
  • Editing Resources  
  • Resources and Tasks  
  • Resource Views  
  • Resource Conflicts  
  • Leveling Resources  

1445 – 1500 Break

1500 – 1650 Building your first Project Schedule

  • Building a Product Breakdown Structure
  • Effective use of MindManager® to link up task dependencies
  • Defining resource requirements and constrains into tasks
  • Import and export MindManager® to MS Project®
  • Constructing a network diagram
  • Gantt chart development
  • Creating project plans, tasks, summary tasks and milestones
  • Determine the critical path through MS Project
  • Constructing and changing task dependencies
  • Workshop: Develop the project schedule of your project

1650 – 1700 Summary of Day 2 Learning


Day 3
0900 – 0915 Recap Day 1 Learning
0915 – 1030 Making Your First Project Plan Realistic
  • Imperfections with the first draft project schedule
  • Building project constrains into the schedule
  • Resource consideration
  • Create a resource driven plan  
  • Review workloads histogram
  • Risk consideration
  • Building quality into the project schedule
  • Workshop: Enhance your current project plan

1030 – 1045 Break
1045 – 1145 Integration with Calendars

  • MS calendar concept
  • Calendar objective
  • Build base calendars  
  • Build resource calendars  

1145 – 1230 Working with Programs and Sub-Projects

  • Consolidate multiple projects  
  • Share resources with multi-tasking
  • Program and project integration
  • Workshop: Develop a project plan with sub-projects

1230 – 1330 Luncheon

1330 – 1445 Project Monitoring and Control using MS Project®    

  • Why and what do we baseline?
  • Baseline planning and tracking
  • Setting a baseline plan  
  • Track progress  
  • Reporting progress
  • Exception Management
  • Re-baseline project technique
  • Workshop: Setting up the baseline and report system into MS Project

1445 – 1500 Break

1500  – 1630 Advanced Project Control

  • Earned value concept
  • Tracking earned value
  • Advanced warning signal in project
  • Issues and solutions in using earned value
  • Predicting project completion date using earned value
  • Predicting project completion cost
  • Workshop: Using Earned Value in MS Project®

1630 – 1650    Project Closing

  • Project Acceptance Process
  • Capturing Lessons Learned 
  • Project Archive method 
  • Project dashboard and PMO review
  • Benefit review plan

1650 – 1700     Final wrap up and course summary

WHY YOU SHOULD DO IT NOW!

  • Your get the theory, framework and best practices for project management from this training
  • Ideal for anybody with a need to manage projects in a systematic manner, plenty of examples and templates that offer visual clarity and provide continuous learning. 
  • Using the industry most popular project planning and creativity tools to build and manage your plan to achieve a maximum chance of success.  Once you can master these two important tools, other project management tool becomes natural.

Students are expected to bring their own laptop computer, if MS Project® or MindManager® are not installed, Apollo can provide a temporary license for the training purpose.

 

 

 

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