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The Portfolio, Program and Project Office

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Portfolio, Program and Project Offices (P3O) is the latest best practice guidance from the UK's Cabinet Office

P3O was officially launched by Cabinet Office on 28th October 2008 in Millbank, London. Apollo Consulting Group is the first official training company in Hong Kong to offer this advanced training course.

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The new P3O guidance - aligned to Cabinet Office's PRINCE2, MSP, and M_o_R - brings together in one place a set of principles, processes and techniques to facilitate effective portfolio, program and project management through enablement, challenge and support structures.

What is P3O?

A P3O model provides a decision enabling/delivery support structure for all change within an organization. This may be provided through a single permanent office which may exist under several different names e.g., Portfolio Office, Centre of Excellence, Enterprise or Corporate Program Office. It may otherwise be provided through a linked set of offices (portfolio office, program offices, project offices), both permanent (enabling/supporting business objectives and consistency of delivery) and temporary (enabling/supporting specific programs and projects), providing a mix of central and localized services.

Cabinet Office's PRINCE2, Managing Successful Programs, and Management of Risk all touch on the need to provide adequate support structures for these best practices. However, currently there is no single source of this information that either organizations or individuals can go to tind guidance or advice on setting up or running an effective delivery support office in alignment with Cabinet Office's Best Practice guidance.

This new guidance - aligned to Cabinet Office's PRINCE2, MSP, and MoR - will bring together in one place a set of principles, processes and techniques to facilitate effective portfolio, program and project management through enablement, challenge and support structures. These structures also bridge the gap between the strategy/policy makers and the delivery arm of the organization.

The purpose of the Portfolio, Program and Project Offices (P3O) guidance is to provide universally applicable guidance that will enable individuals and organizations to successfully establish, develop and maintain appropriate business support structures that will allow:

  • Informed senior management decision making on strategic alignment, prioritization, risk management, optimisation of resource etc to successfully deliver their business objectives (portfolio management).
  • Identification and realization of business outcomes and benefits via programs.
  • Successful delivery of project outputs that enable benefits within time, cost and quality restraints.

The guidance will provide:

  • An Introduction to P3Os - Discussing why, when and how to use P3O models including the difference between portfolio, programm and project environments and their different requirements.
  • Value - What value P3Os can bring to the organization including a business case, funding models and performance measures.
  • Model - An overview of the different P3O models with examples.
  • Functions and Techniques - Details on the functions/services and techniques/tools used by units of a P3O model.

Qualifications

Initially a Foundation qualification will be launched, however a Practitioner qualification may follow at a later time.

Objective

Aimed at helping organization to overcome many of the challenges they face in portfolio, program and project management. It adds the growing suits of key methodologies created by Cabinet Office, including PRINCE2, Managing Successful Programs (MSP) and Management of Risk (M_o_R)

Content

 Corporate / portfolio / senior management
  • Why have any form of P3O?
  • What value does it add to the bottom line or overall corporate performance?
  • How will a P3O model enhance and improve the effectiveness of program and project delivery?
  • What is the best model?
  • Where is the plan to create the right P3O model for our level of program maturity?
 Program directors / Program managers
  • What P3O model exists?
  • How can I use existing services within permanent P3O units to best advantage?
  • Do I need to setup a temporary office to serve my program / project office?
    • What should it look it?
    • How will it add value?
    • How do I set it up?
    • How big should it be?
    • What roles do I need?
 Portfolio / Program / Project Managers
  • What P3O model should we create?
  • How will organization maturity in Program management influence my choice?
  • What functions / services should be offering?
  • What roles should I have in my P3O unit and how big should it be?
  • How do I set the office up?
  • How do I improve the current P3O or add value?
 P3O staffs / roles within P3O Program or Project Managers
  • What is my role profile?
  • What do we offer as functions / services?
  • Where do I go to learn more about the standards we use?
  • What tools and techniques will help me do my job?

Course

Benefits

Get a set of knowledge to facilitate effective portfolio, program and project management, bridge the gap between the process of developing organization's strategy and that of its delivery.

Who should attend

This course is designed for those wanting to gain a solid understanding of project, program and portfolio management and how it might be applied within their business.

  • Business managers
  • Business representatives
  • Business change managers
  • Program managers
  • Project managers
  • Anyone who may be involved in a change program
  • Anyone who needs to understand the principles of program and project management should attend this course.

Prerequisites

None, however it is highly recommended that you have a solid general knowledge of project management

Duration

3 days

Examination

 Style

Multiple choice, closed book, supervised examination with 50 questions

 Duration

60 minutes

 Pass

60% (30/50 Questions)

 Qualification

Earns the P3O foundation certification in the Portfolio, Program and Project Management
P3O ATO  
P3O® is a Registered Trade Mark of AXELOS Limited.
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